Privacy Policy

1. About this Policy

Clavius Legal (“Clavius”, “we”, “us” or “our”) respects the privacy of individuals who visit or interact with our website at www.claviuslegal.com and any successor domain operated by us (the “Website”).

This Privacy Policy explains how we collect, use, store, disclose and otherwise process personal information through the Website, including information submitted through contact, career, internship, subscription or other forms made available on it.

This Policy applies to information processed in connection with the Website. Personal information processed in the course of a client engagement, professional mandate, recruitment process or other relationship may also be subject to separate terms, notices, professional obligations and applicable law.

We process personal information in accordance with applicable Indian law, including the Information Technology Act, 2000 and rules presently applicable thereunder, and, as and when the relevant provisions become effective, the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025.

2. Information We May Collect

Depending on how you use the Website, we may collect:

Information you provide directly, including your name, email address, telephone number, organisation, designation and the contents of communications or enquiries you send to us.

Career and internship information, including academic and professional background, curriculum vitae, qualifications, work experience, areas of interest, preferred internship period and other information supplied as part of an application.

Subscription information, if we make an Insights or other information subscription available, including your name, email address, organisation, professional interests and communication preferences.

Technical and usage information, including IP address, browser and device information, operating system, pages visited, referring URLs, access times and similar technical information generated when you use the Website.

Cookies and similar technologies, to the extent used on the Website, as described below.

Please do not submit confidential, privileged or highly sensitive information through a general Website form unless specifically requested by Clavius through an appropriate secure channel.

3. How We Use Information

We may process personal information to:

• operate, maintain, secure and improve the Website;
• respond to enquiries and communications;
• administer career and internship applications;
• provide publications, Insights or updates that you have requested to receive;
• understand how users interact with the Website and improve its functionality and content;
• prevent fraud, misuse, security incidents and unauthorised access;
• comply with legal, regulatory and professional obligations;
• establish, exercise or defend legal rights; and
• carry out other purposes communicated to you at the time information is collected.

We will not use personal information obtained through the Website to send unsolicited promotional communications contrary to applicable professional rules governing advocates in India.

4. Basis for Processing

Where consent is required under applicable law, we process personal information on the basis of your consent.

We may also process information where permitted or required by applicable law, including for responding to a request initiated by you, complying with legal obligations, protecting the Website and our systems, or establishing and defending legal rights.

As the relevant provisions of the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 become applicable, our processing will be undertaken in accordance with the lawful grounds and requirements prescribed by that framework.

5. Careers and Internship Applications

Information submitted in connection with careers or internships is used to assess suitability for present or potential opportunities, communicate with applicants, conduct appropriate checks where necessary and administer our recruitment process.

Clavius accepts internship applications only from students in the penultimate or final year of their law degree. Submission of an application does not guarantee an interview, internship or employment opportunity.

We may retain application information for a reasonable period to consider candidates for future opportunities, subject to applicable law and your rights.

6. Insights and Communications

Where you voluntarily subscribe to Clavius Insights or another information service, we may use the contact information you provide to send the material you have requested.

Such communications are intended to provide legal and professional information and do not constitute advertising, solicitation or legal advice.

You may withdraw from such communications at any time using the unsubscribe facility provided or by contacting us.

7. Cookies and Analytics

The Website may use cookies and similar technologies that are necessary for functionality, security, preferences and, where enabled, measurement or analytics.

Where applicable law requires consent for a particular category of cookies, such cookies will be deployed only in accordance with the consent choices made available to you.

You may also manage cookies through your browser settings. Disabling certain cookies may affect Website functionality.

8. Disclosure of Personal Information

We may disclose personal information on a need-to-know basis to:

• service providers supporting Website hosting, security, IT, communications, analytics or recruitment;
• professional advisers where reasonably necessary;
• governmental, regulatory, judicial or law-enforcement authorities where required or permitted by law; and
• other persons where you have authorised the disclosure or it is otherwise permitted under applicable law.

Service providers processing personal information for us are expected to handle it only for the relevant purpose and subject to appropriate confidentiality and security arrangements.

We do not sell personal information.

9. International Processing

Certain Website, technology or communication service providers may process information outside India.

Where personal information is transferred or processed across borders, we will take measures required by applicable law. As and when the relevant cross-border provisions of the Digital Personal Data Protection Act, 2023 become effective, transfers will also be subject to any restrictions notified by the Central Government.

10. Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, for legitimate operational requirements, or to comply with legal, regulatory, professional or record-retention obligations.

Different retention periods may apply to different categories of information, including recruitment records, correspondence, subscription preferences and security logs.

Information that is no longer required will be deleted, anonymised or otherwise securely disposed of, subject to applicable law.

11. Security

We use reasonable technical, organisational and administrative safeguards appropriate to the nature of the information processed through the Website.

No method of transmission or storage is completely secure, and we cannot guarantee absolute security. Users should exercise appropriate care when transmitting information online.

12. Your Choices and Rights

Depending on the law applicable at the relevant time, you may have rights in relation to personal information concerning you, including rights to request access, correction or updating, erasure, withdrawal of consent and grievance redressal.

Following commencement of the relevant provisions of the Digital Personal Data Protection Act, 2023, rights available to Data Principals under that Act will be facilitated in accordance with the Act and applicable Rules.

Requests may be sent to the contact details below. We may seek information reasonably necessary to verify your identity before acting on a request.

13. Third-Party Websites

The Website may contain links to third-party websites, publications, social-media platforms or other online resources. Clavius does not control the privacy practices of those third parties.

You should review the privacy policies applicable to any third-party service you choose to access.

14. Children

The Website is directed primarily to professional and adult audiences and is not intended to collect personal information from children.

Our internship programme is limited to penultimate- and final-year law students. If any applicant is below the age at which additional consent or verification requirements apply under applicable law, we will take such steps as may be legally required.

15. Changes to this Policy

We may amend this Privacy Policy from time to time to reflect changes in law, technology, our Website or our information-handling practices.

The date at the top of this page will indicate when the Policy was last updated. Material changes may be communicated in an appropriate manner where required by law.

16. Contact and Grievance Redressal

Questions, requests or grievances concerning the processing of personal information through the Website may be addressed to:

Vipul Agrawal
Partner and Grievance Officer
Clavius Legal
2nd Floor, Commercial Tower,
Le Méridien, Windsor Place
New Delhi – 110001, India
Email: vipul@claviuslegal.com

When the relevant provisions of the Digital Personal Data Protection Act, 2023 become applicable, the contact information required under that framework will be made available in accordance with law.